Description

Legal Personal Assistant Hybrid Manchester We are seeking an experienced and highly organised Legal Executive Assistant to provide proactive support to fee earners within a fast-paced professional services environment. This is an excellent opportunity for a detail-oriented individual with strong administrative, financial and business development experience who is committed to delivering exceptional client service. Key Responsibilities ·      Work collaboratively with Finance teams to support fee earners’ financial performance, including client billing, reporting, matter balances and working capital management. ·      Partner with Business Development teams to coordinate events and conferences, maintain CRM records, update CVs and credentials, and assist with bids, tenders and pitches. ·      Support client relationship activities through the organisation of meetings and events and the preparation of regular client reports. ·      Manage the end-to-end matter opening process, ensuring correct rates are applied, engagement letters are prepared promptly and all required documentation is completed. ·      Conduct conflict checks and client due diligence processes in line with best practice and compliance requirements. ·      Oversee file management processes, including matter closure, management of outstanding balances and archiving of completed files. ·      Provide comprehensive diary management, forward planning and coordination of complex travel arrangements. ·      Organise meetings and events, preparing agendas, packs, itineraries and arranging room bookings and hospitality requirements. ·      Utilise internal workflow systems to ensure administrative tasks are completed accurately and within agreed timescales. ·      Liaise with document production teams to coordinate the preparation and amendment of legal documents, pitch materials and transcripts. ·      Maintain a high level of technical competency and proactively address any knowledge gaps. ·      Ensure adherence to all risk and compliance policies and complete all mandatory training requirements. Skills and Experience ·      Minimum of three years’ experience in a comparable professional services or legal environment. ·      Excellent verbal and written communication skills with strong attention to detail. ·      Advanced knowledge of Microsoft Office applications. ·      Proven ability to deliver exceptional client service. ·      Experience working effectively in a fast-paced environment with the ability to prioritise competing demands. ·      Strong organisational skills and the ability to work both independently and collaboratively. ·      Flexible approach and willingness to adapt to meet client and business needs. ·      A proactive mindset with a commitment to exceeding expectations. If you are a motivated professional with a passion for providing outstanding support and building strong working relationships, we would love to hear from you